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The Policies of the preschool are set out in our Constitution, which was originally signed in 1993, updated in 2000 and then re-adopted in 2010 when the Group became a limited company. All policies are updated/reviewed yearly during committee meetings. Parents have the right to ask questions about them or advise on alterations to be discussed. All policies are available to read in the reception area. A summary of the policies are listed below.


Parents as Partners

Our aim is to support and enhance the development of the children and to value the contribution parents make towards their children’s learning. To provide support and guidance to parents as First Educators.

Settling-In Policy

The children’s welfare is always of utmost importance when they start with us. We want them to feel safe and secure in our environment and the Settling-in Policy outlines how we will try to achieve this. 

Behaviour Management

We believe that children and adults flourish best in an environment in which everyone knows what is expected of them and children are free to develop their play and learning. We aim to work towards a situation in which children can develop self-discipline and self-esteem in an atmosphere of mutual respect and encouragement.


Key Carers are responsible for assessing and recording each child’s progress, with reference to the 7 areas of development. Profiles of each child are built up and samples of their work retained by the Preschool as a record of their development using the wonderful online resource called 'Tapestry'.  The recording and assessing of every child is achieved through direct and indirect observation, work samples, photos and daily contact with the children. We look closely at the child's current level of development and plan to enhance their learning through planning around their interests.

Child Collection

At the end of a session, children will only be allowed to leave the preschool with their parent (or other identified carer, e.g. grandparent, child minder) unless a member of staff has been previously advised by their parent that they are unable to personally collect their child. Also it is a requirement that in the event of a child not being collected 15 minutes after the end of the session, and we have not received any notification of lateness, we are required to contact Social Services.

Safeguarding Children

We intend to create in our preschool an environment in which children are safe from abuse and in which any suspicion of abuse is promptly and appropriately responded to.


The preschool’s work with children and families will sometimes bring them into contact with confidential information. To ensure that all those using and working in the preschool can do so with confidence, we will respect confidentiality at all times.

Equal Opportunities

The Preschool is committed to providing equal opportunities for all children, families and employees, welcoming people from all cultural, ethnic, religious and social groups with and without disabilities and those from both genders. It recognises that many different types of family successfully love and care for children and seeks to ensure that all families have an equal opportunity to be involved in the running of the preschool.

Health & Hygiene

Hatch Warren Under Fives promotes a healthy lifestyle and a standard of hygiene in its day-to-day work with children and adults.

Special Educational Needs (SEN)

We promote an inclusive setting and children with special needs, like all other children, are welcome.  Applications for admission are considered with the needs for each child assessed on an individual basis.  When admitting children with special needs we aim to ensure that their needs are met, alongside the needs of other children.

Medicines, Accidents & Illnesses

The preschool staff are not allowed to administer medication to any child, unless it has been prescribed by the doctor for a life-threatening condition (e.g. adrenaline injection, inhalers). In this instance, the parent will be required to complete a personal medication form, detailing when medication should be administered and the exact dose. If specialist knowledge is required, staff involved in administering medication will receive training from a qualified health professional.

Extreme Weather

The preschool will remain open where feasibly possible taking into consideration staffing ratios and health and safety issues that arise due to the extreme weather conditions. In the event of closure the Emergency Closure Procedure will come into force as to how we will contact parents.


The safety of young children is of paramount importance. We regularly review our setting and resources and our staff train on a regular basis to keep knowledge and understanding up to date. 


It is our intention to make our preschool genuinely accessible to children and families from all sections of the our community. 

Lost Child Policy

In the event of a child going missing / suspected of being missing, the Head of Preschool will establish that a child is missing by taking a register. If a child is missing then the Head of Preschool will organise a search of the preschool and surrounding boundaries and contact the child’s parents, the police and Ofsted.

Selecting Toys/Equipment

The toys and equipment in preschool provide opportunities for children, with adult help, to develop new skills and concepts in the course of their exploration.


The sharing of refreshments can play an important part in the social life of the preschool as well as reinforcing children’s understanding of the importance of healthy eating.  Milk and water are available to drink and the snack is a biscuit or breadstick or cracker and 2 pieces of fruit/veg. The preschool will ensure that particular dietary requirements are respected and met in appropriate ways.

Staffing & Employment

An adult to child ratio is essential in providing good quality preschool care, with qualified staff. We often have more adults to children than the required 1:4 for 2 year olds, 1:8 for 3 and 4 year olds or 1:13 when using an Early Years Teacher. In our Under Three's (Toby's Team) group and Garden Room the staff ratio is 1:4.

Staff Supervision

This policy sets out the principles for staff supervisions. It relates to the support and opportunities for professional discussion provided for team members by the Head of Preschool.
As part of our Safeguarding and continuous improvement culture here at Hatch Warren Under Fives, we implement supervisions for all our staff on a regular basis commencing with their induction and probation period. Supervisions provide our staff with the opportunity to:

  • Discuss any issues – particularly concerning children’s development or well-being
  • Identify solutions to address issues as they arise
  • Receive coaching to improve personal effectiveness

Student Placement

We recognise that the quality and variety of work which takes place in the preschool makes it an ideal place for students on placement from school, college or any childcare course. All students are expected to read, understand and adhere to our policies. They are also expected to be familiar with the Health & Safety at Work Act.


The decision to close the group due to a pandemic of Human Influenza or other such contagion will be made under the guidance laid out from the Department for Education. In the event of closure the Emergency Closure Procedure will come into force.

Physical Handling

Hatch Warren Under Fives aims to help children take responsibility for their own behaviour, and understand their feelings and know how to manage them. However, there are very few occasional times when a child’s behaviour may require physical handling.  Parents will always be notified if this occurs. This policy sets out the expectations for the use of physical handling.